Section IV.A. - General Conditions For Construction – Indoor Synthetic Sports And Athletic Flooring

1.0 Purpose and Scope

The purpose of this guideline is to promote the professional and successful installation of indoor synthetic sports and athletic flooring materials over a wide variety of substrates.

2.0 Definitions

A. Contract Documents – The “contract documents” should consist of the construction contract, conditions of the contract, drawings (if required) and specifications defining the scope of work. These should be issued prior to signing the construction contract.

B. Scope of Work – The term “scope of work” includes all labor, materials, equipment and transportation to complete the work as defined in the contract documents.

C. Project – The “project” is the total construction defined in the contract documents of which the work may be the whole or only a part.

D. Owner – The “owner” is the person or organization identified as such in the contract documents. The term “owner” means that person or his authorized representative.

E. Testing Entity – The “testing entity” is the independent, qualified organization that has been employed by the owner of the owner’s agent to perform specified site testing.

F. Architect - The “architect” is the person or organization employed by the owner to develop designs and specifications for the construction of the project, and to verify, throughout the duration of the project, that the project is constructed in accordance with the approved designs and specifications.

G. Owner’s Agent – The “owner’s agent” is a construction manager, general contractor, architect or other party authorized to act on behalf of the owner in connection with the project.

H. Athletic Surfacing Contractor – The “athletic surfacing contractor” is the person or organization identified as such in the construction contract whose responsibility it is to install the indoor synthetic materials. The term “athletic surfacing contractor” means that person or his authorized representative.

3.0 Construction Contract

A. Execution – The construction contract should be signed by both the owner and the athletic surfacing contractor.

B. Athletic Surfacing Contractor’s Familiarity with Site and Work – By executing the construction contract, the athletic surfacing contractor acknowledges that he has familiarized himself with the local conditions under which the work is to be performed and understands the scope of work as defined in the contract documents.

C. Contract Modification – Any modification to the contract should be set forth in one or more written change orders, signed by authorized representatives of the owner, owner’s agent and athletic surfacing contractor. The athletic surfacing contractor should not be expected to implement any changes in the contract prior to receipt of an executed change order.

D. Payment Terms and Insurance – The contract documents should set forth requirements for payments and insurance.

4.0 Construction Contract

A. Manufacturer/Supplier Qualifications – All manufacturers and/or suppliers should be established firms specializing in the manufacture/distribution of the products specified.

B. Athletic Surfacing Contractor

1. The athletic surfacing contractor should be experienced in the industry and should have completed at least three (3) projects of similar magnitude and complexity.

2. The contractor should be approved by the manufacturer and/or supplier and should provide documentation to that effect.

5.0 Submittals – The athletic surfacing contractor should submit the following to the owner or to the owner’s representative:

A. Supplier’s Product Data – Copies of the most current printed literature, specifications, and recommendations for preparation, finishing and testing of the substrate to receive the synthetic sports or athletic flooring.

B. Samples – One (1) sample of the specified system.

C. Care and Maintenance – Required copies of the manufacturer’s/supplier’s recommended maintenance procedures.

D. Warranty – Warranty, to be submitted after completion.

6.0 Owner’s Responsibilities

A. Jobsite Conditions – The owner is responsible for ensuring that the site meets all jobsite conditions set forth in the contract prior to commencement of the installation. Any corrective work also is the responsibility of the owner

B. Permits and Taxes – Unless otherwise provided, the owner should obtain and pay for all construction permits, fees, licenses, etc. as may be required by law. The athletic surfacing contractor’s contract sum should include any federal, state and local taxes applicable to the performance of the contract.

C. Specified Testing – The owner should provide to the athletic surfacing contractor reports and documentation demonstrating that all testing required by the contract has been performed by the testing entity and that the site meets the requirements and specifications of the contract.

D. Owner’s Agent – When the owner has engaged a construction manager, general contractor or other agent, the owner’s responsibilities may be performed by said party.

7.0 Athletic Surfacing Contractor’s Responsibilities

A. Review of Contract Documents – The athletic surfacing contractor should carefully review the contract documents and promptly report any errors, inconsistencies or omissions discovered.

B. Errors in the Contract Documents – The athletic surfacing contractor should not be liable to the owner for errors, inconsistencies or omissions in the contract documents.

C. Schedule – The athletic surfacing contractor should submit a schedule indicating the intended starting date of the work, the different phases and timetable, if possible, and the intended date of completion. Any delays related to jobsite conditions should not be the responsibility of the athletic surfacing contractor.

D. Performance of the Work – The athletic surfacing contractor should supply and install the synthetic surface in accordance with the plans and specifications contained in the contract.

E. Communications – The athletic surfacing contractor should direct all communications regarding the work to the owner.

F. Closeout Documentation – Upon completion of the work, the athletic surfacing contractor should submit to the owner or owner’s agent all required closeout documentation.

G. Guarantee – The athletic surfacing contractor should guarantee the work against defective materials or workmanship for a specific number of month(s) from the date of filing notice of completion and acceptance of such by the owner.

NOTICE: These Construction Guidelines are for use by architects, engineers, contractors, and owners. Parties not experienced in construction are advised to consult a qualified contractor, consultant and/or design professional. Experienced contractors, consultants and/or design professionals can be identified through the American Sports Builders Association. Due to changing construction technology and techniques, only the most recent version of these Guidelines should be used. Variances in climate, soil conditions, topography and other factors may make these Guidelines unsuitable for certain projects.

Copyright © 2005 by American Sports Builders Association. All Rights Reserved.